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Onboarding Specialist, Human Resources

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

Job Description

Under supervision of a Sr. Talent Acquisition Partner, TA Lead or HR Manager and will be responsible for assisting in Central Office HR Operations related to qualification reviews, recruitment and onboarding, employment, other related HR functions. 
General tasks and responsibilities will include: 
•   Handle onboarding of new hires, transfers, civil service processing, data entry, and review of employment documents.
•   Work with Talent Acquisition Partners to begin onboarding once candidates are identified and approved for hire
•   Partner with Background Investigation Coordinator to ensure all required background checks are completed
•   May handles HR tasks in the absence of supervisor
•   Contacting candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
•   Following-up with potential candidates regarding document submission and field/direct any HR related questions.
•   Act as the point of contact between the candidate and the hiring departments
•   Reviewing onboarding documents for completeness including I-9, E-Verify, and work/education verification. 
•   Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes etc.) and send corresponding notification letters.
•   Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others
•   Support other HR staff
•   Ensuring all relevant HR practices and policies are being followed
•   Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
•   Maintaining accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system.
•   Ensuring all onboarding is done following standard work and policy; including obtaining all relevant clearances as part of background investigation process.
•   Contribute to the maintenance of reports, including the pipeline
•   Assist with filing of personnel related documents
•   Performing other related confidential duties as assigned

Minimum Qualifications

1. A Baccalaureate Degree in a relevant field from an accredited college or university; or,
2. Graduation from a senior high school and four years of satisfactory semi-professional or technical experience in personnel operations; or,
3. A satisfactory equivalent combination of education, training and experience.

Department Preferences

Preference will be given to qualified candidates with the following knowledge, abilities, education, experience and/or skills:
•   Transactional Human Resources experience, including onboarding
•   At least two (2) years of prior HR experience in a healthcare setting, public agency or governmental sector, with at least one year of experience in onboarding
•   Working knowledge of PeopleSoft HR
•   Strong customer service skills
•   Working knowledge of Microsoft Office products.
•   Strong interpersonal and relationship building skills.
•   Analytical and creative problem-solving skills.
•   Solid Time management skills and the ability to work under pressure with tight deadlines.
•   Ability to learn and apply new information
•   Ability and willingness to work extended and flexible hours as needed to accomplish goals.
•   Experience working with union workforce
•   Experience and understanding of civil service administration process
•   Ability to work in a collaborative team environment and work within aggressive timeframes.