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Strategic Projects Coordinator

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

We are seeking a Strategic Projects Coordinator to join the Strategy Team at NYC DOHMH’s Bureau of Equitable Health Systems (BEHS). The Strategy Team partners with NYC’s healthcare delivery system - including hospitals, health centers, private practices, and community-based organizations – to implement care transformation programs. The Coordinator would provide administrative, reporting, event planning, and communications support, including:

·        Keeping the Team Organized & On-Track: We work on many concurrent projects and programs, with many different moving parts. The coordinator makes sure that projects are accomplished on time, that team members are on track to complete their tasks, and that key information is shared within the team. Tasks will include:
o  Tracking our team’s progress on our program’s metrics and milestones, working with the team to make sure that everything is up-to-date and on-track, and ensuring team members are accountable for their assigned tasks
o  Developing and maintaining systems for systematically tracking project progress in an organized, efficient way
o  Facilitating internal meetings, including agenda preparation, recording of minutes, and monitoring/following up on action items
o  Preparing status reports, PowerPoint presentations, and other materials with a high attention to detail and understanding of audience
·        Reporting to Our Partners: Our care transformation programs are funded by a portfolio of grants and other federal-, state-, and city-wide initiatives, each requiring timely reporting to funders and partners. Tasks will include:
o  The whole team, coordinator included, works to develop key reporting metrics for internal team performance and for practice/provider progress on goals. 
o  Serves as the lead on tracking and reporting this progress using different tools, such as Salesforce and Excel
o  Generating reports from data sources (e.g. Salesforce), collating information across different sources, conducting quality assurance activities to ensure data accuracy and sufficiency against reporting requirements, and formatting reports according to partner/funder needs
·        Helping Us Communicate with Healthcare and Community Stakeholders: We need to communicate with primary care providers both in groups, at trainings and other virtual events, and individually, through email and phone outreach. Coordinator tasks include:
o  Managing logistics for group trainings for medical practice staff (we lead about 25 per year), webinars, and learning collaboratives
o  Conducting outreach to providers for recruitment for new programs, and for sharing updates on existing programs
  • Supporting external meetings, including scheduling and invites, agenda preparation, preparation of materials, recording of minutes, monitoring and following up for action items
·        Supporting Special Projects: Especially during the pandemic emergency, we have needed to be very agile, adding new COVID-19-related projects at very short notice.
o  The coordinator would work on pandemic-related and other special programs as they arise
  • Bachelor’s degree in public health, public administration, or related field
  • Comfortable in a fast-paced office environment
  • Meticulous, organized, and detail-oriented, with the ability to work both independently and collaboratively
  • Intermediate/advanced Microsoft Office (Excel, PowerPoint, Word and Outlook) skills
  • Excellent oral and written communication skills
  • Experience using Salesforce or other CRM is a plus, but not required
  • All hires must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your hire date.
  • This position will initially operate in a hybrid work environment (partially remote), with the potential of shifting to 100% in office.

FPHNYC offers a comprehensive benefits package, including excellent health benefits, generous sick leave, and up to 23 days of vacation and personal leave combined per year. The salary range for this position is $50,000 - $55,000 commensurate with education and experience. 
To apply, send resume, with cover letter, including how your experience relates to this position here.Qualified candidates will be contacted for an interview.    
The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.