Accounting Specialist
US-Finance - Accounting Specialist
CASE is a global not-for-profit and membership association whose vision is to advance education to transform lives and society. Its mission is to inspire, challenge and equip communities of professionals to act effectively and with integrity to champion the success of their institutions. Advancing education in over 3,100 member institutions, CASE has 90,000 members in 82 countries.
Broad and growing communities of professional practice gather under the global CASE umbrella. Currently these include advancement services, alumni relations, communications, fundraising, government relations, institutional leadership, and marketing. Individual members are at all stages of their career and may be working in universities, schools, colleges, cultural organizations, or other not-for-profits. CASE membership also includes many corporate partners. CASE uses the intellectual capital and professional talents of an army of volunteers to advance its work.
Headquartered in Washington, DC, CASE works across all continents from its regional offices in London, Singapore, and Mexico City. CASE works to achieve a seamless experience for all its stakeholders: particularly its members, volunteers, and staff. Working together across time zones and borders, CASE staff in all offices seek to make the ambitious OneCASE aspiration a reality.
POSITION PURPOSE
The Accounting Specialist will support the accounting and financial services for all CASE regions, including processing deposits, setting up batches in the association management system (Personify) for CASE, timely and accurate completion of all assigned balance sheet account reconciliations and assist CASE budget managers in preparation of annual budget by providing information on financial activities, as requested. Reconciliation of Concur travel expenses monthly.
The Accounting Specialist will also support the Office Manager in administrative office functions.
ESSENTIAL FUNCTIONS
The core functions of this position include but are not limited to the following:
Program/Project Management
- Process CASE lockbox transactions, prepare electronic batches, update lockbox reconciliations, manage billing and collection processes, posting cash Receipts from CASE lockboxes and live checks in the accounting system on a daily basis.
- Create daily Personify deferred and direct payment batches based on lockbox receipts, assign batches to Member Support staff members on a daily basis, and ensure that all batches are closed and posted within five (5) business days after the end of each month.
- Create Personify deferred and direct payment batches based on live checks received at CASE DC office, assign batches to Member Support staff members, and ensure that all batches are closed and posted within five (5) business days after the end of each month.
- Manage CASE billing and collection processes for non-Personify transactions. Prepare and file electronic invoices.
- Provides/enters accounting codes for transactions related to the corporate travel credit card. Maintains and attach receipts for all travel credit card system transactions (Concur).
- Responsible for corporate credit card reconciliations and processing supporting documentation for transactions, including system administration support back-up, uploading receipts for credit card charges, and creating periodic corporate card status reports.
- Ensure completeness of all assigned balance sheet account reconciliations and corresponding journal entry adjustments needed based on the reconciliation.
- Ensure completeness of all A/P documentation.
- Provide support for the annual audit process, including preparing schedules and account reconciliations requested by external auditors for both CASE headquarters and CASE Regions for the preparation of consolidated CASE financial statements, annual regional financial statement reviews and the preparation of IRS Form 990 for each entity.
- Other accounting support projects as assigned.
Administrative Services
· Backup for office manager when manager is out of the office including:
o Processing mail delivery, distributing it to appropriate staff mailboxes.
o Processing end of day mail pickup and outgoing express mail.
o Transporting incoming and outgoing materials, lifting 25-40 lbs.
o Ordering supplies.
o Responding to staff office service needs.
o Assisting with visitors/vendors coming to the office
Fiscal Management/Budget Responsibility/Judicious Use of Resources
· Exercise fiscal responsibility in the utilization of all CASE resources.
Image Responsibilities
· In keeping with the CASE Values Statement, ensure that CASE is well represented by exercising a high degree of professionalism, accuracy, and ethics, in all activities, services, and products.
Liaison Responsibilities
· Exhibit appropriate leadership toward and works cooperatively and diplomatically with all groups for which this position is responsible for supporting.
· Collaborate with CASE colleagues in other parts of the world to ensure the best sharing of ideas, expertise, and knowledge.
· Incorporate tasks and/or projects related to objectives as directed by the CASE Strategic Plan.
Performs other duties and responsibilities as assigned by the Supervisor.
POSITION REQUIREMENTS
Education and Experience:
· Associates degree, preferably in Finance, Accounting, or comparable experience.
· Minimum of three to five (3-5) years of experience with accrual accounting, journal entries, payables, receivables, and reconciliations, and/or an equivalent combination of relevant experience and education/training required.
· Experience working with a global non-profit organization and/or association is highly preferred.
Skills and Abilities:
· A demonstrated interest in advancing education in the not-for-profit sector.
· A strong commitment to contributing to an organizational culture that celebrates diversity and inclusion.
· An understanding of and interest in engaging with a broad range of cultures and countries.
Must have technical proficiency with Microsoft Office (Word, Excel, and PowerPoint). Intermediate to advanced Excel proficiency is required.
· Must have technical knowledge of integrated accounting and financial management, reporting and budgeting systems and association management systems.
· Drive, ability to work in a fast-paced accounting department, and strong project management skills that ensure ability to manage multiple priorities and deadlines.
· Good interpersonal skills and proven ability to work independently and collaboratively and maintain confidentiality. Ability to lead and participate on teams.
· A pro-active and can-do attitude, even when working under pressure and with all levels of staff.
Management reserves the right to review and revise this document at any time. This document represents a description of intended job content and should not be construed in any way to be a contract of employment.