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Human Resources Assistant (Onboarding)

Human Resources Assistant
Mountainside, NJ (onsite)

Who Are We?

Children’s Specialized Hospital, a member of the RWJBH Healthcare System, is the nation’s leading provider of inpatient and outpatient care for children from birth to 21 years of age facing special health challenges from chronic illnesses and complex physical disabilities like brain and spinal cord injuries, to developmental and behavioral issues like autism and mental health. Through our 16 New Jersey locations, our pediatric specialists’ partner with families to make our many innovative therapies and medical treatments more personalized and children can achieve more of their goals.

What Will You Be Doing?
As an integral member of our team, you support with the following job duties:
  • Greet internal and external customers who visit the HR department to determine the reason for their visit and identify the most appropriate HR team member to assist them.
  • Work with new hires to ensure they meet all onboarding requirements such as education, licensure, I9, physical/drug screen, background checks and completion of all required documents.
  • Communicate to new hires that they are cleared to start and provide orientation materials.
  • Assist employees and supervisors with basic interpretation of HR policies and procedures. Escalate issues as needed.
  • Complete data entry in the HRIS system regarding new hires and existing employees.
  • Ensure new hire files are complete and in compliance with The Joint Commission (TJC) & Hospital regulations.
  • Grant/troubleshoot access for employees in HRIS, Performance Management, and Recognition databases.
  • Assist with HR initiatives as needed.
  • Assist with new hire orientation as needed.
  • Order supplies for the department.
  • Distribute mail received to appropriate staff.
  • Other duties as assigned.
What Do You Need?
  • High School Diploma required. Bachelor’s degree in Human Resources preferred.
  • Prior internship or experience with onboarding new hires highly preferred.
  • Strong customer service skills.
  • Strong proficiency in Microsoft Outlook and Excel required.
  • Excellent written and verbal communication skills.
  • Strong decision-making and problem-solving skills.
  • Strong attention to detail while juggling multiple priorities.
  • Exceptional organizational skills.
  • Ability to maintain confidentiality.
What Do We Offer?
We offer a competitive salary, highly flexible schedules, eligibility for a sign-on bonus, along with a comprehensive benefits package that includes generous paid time off, flexible saving account, tuition reimbursement, employee discount program, matched 403(b) retirement savings plan and more.
Children’s Specialized Hospital
We are an Equal Opportunity Employer M/F/D/V