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Budget Analyst

Position Summary:  The Budget Analyst plays a critical role in the cradle-through-college and careers mission of Children’s Aid by facilitating a high level of resource planning to ensure that we can continue to provide high-quality, data-driven programming to all of our high school program participants. The Budget Analyst reports directly to the Deputy Director, Budget & Operation and works closely with Children’s Aid Central Office to prepare and provide timely budget information to Site Directors; ensure programs have sufficient support in the areas of purchasing, payroll and accounts payable; contract management and to support strategic and effective resource allocation to help innovative and successful programs expand their reach. 
  • Collaborate with Adolescence Division leadership to assist in developing annual budgets and multi-year budget plans for sites, programs and new initiatives
  • Coordinate bi weekly payroll
  • Provide strategic and timely advice to Adolescence Division leadership that enables them to make responsible and informed decisions about program expenditures
  • Create monthly division-wide and site/program-specific expense and revenue reports and communicate data to audiences with diverse levels of understanding of budgets and budget plans
  • Assist Site Directors in managing their budgets using budget management tools
  • Work with funders, regulators, and outcome managers to ensure complete compliance with all budgetary and other contractual and grant requirements
  • Handle staffing and Other Than Personal Service (OTPS) changes through salary reallocations and journal entries
  • Collaborate with Children’s Aid Fiscal Department to handle claims for grants and contracts, effectively maximizing all dollars
  • Prepare and submit invoices
  • Create and monitor Staff/OTPS Tracking spreadsheets and approve and revise changes as needed
  • Review funds management and reconciliation of cost centers, ensuring appropriate spend-down of all public and private grants/contracts in a timely and responsible manner
  • Provide assurances that expenditures are properly tracked, documented, and recorded in appropriate cost centers.
  • Request new cost centers and add new cost centers to Pcard list, Workplace, etc.
  • Review Personnel Action Notices (PANs) and keep track of changes against budget
  • Reconcile each contract monthly and report inconsistencies
  • Other duties, as assigned
  • Bachelor’s Degree in Business Administration, or related field required; Master’s degree or equivalent work experience preferred
  • At least 3-5 years budget management experience, experience with complex budget planning in not-for profit organizations with multiple funding sources a plus
  • Committed to the mission of Children’s Aid and Positive Youth Development
  • Proven track record of using data to inform and improve practice linked to positive program outcomes
  • Strong organizational and project management skills and ability to manage multiple projects at a time
  • Established proficiency with Microsoft Office Applications (Excel, Word, PowerPoint)
  • Possess superb administrative management skills
  • Have ability to handle sensitive information with detail and discretion